Job Title                                           : Admin Executive  

Experience                                       : 3 - 6 Years

Location                                           : Chennai

Description:

• To maintain and check on various Insurances applicable to the organisation
• viz, Employee Insurance, Stock Insurance, Transit Insurance etc
• To check on inventory of office supplies and the purchasing of new material with attention to budgetary constraints. Purchase of office equipment based on requirement and approval from management. A separate tracking sheet
• needs to be maintained with regard to the stock of Inventory for office supplies.
• Book travel arrangement for Staff for meeting/training/stock verification, etc.
• Background verification of new employees with the external agency and follow-up
• Prepare Offer letters & Appointment letters of new employees and ensure all documentations are in place.
• Audit & verification of necessary bills / documents with respect to all types of
• admin / operational expenses that are being incurred pan organisation
• including but not limited to upkeep of all company assets before they are passed on to Accounts for Payment processing. Ensure proper authentication from the respective department heads are available before acceptance of any document. The necessary Internal control system that are currently in place needs to be adhered to and any further refinement to the same in the best interest of the organisation is acceptable.
• Check on the Petrol vouchers being issued to employees. To ensure that all
• the fuel consumption records (log sheets / trip sheets) for the company
• owned Vehicles are properly maintained & monitored.
• To check on the food allowance payments that are paid to the employees
• staying in staff quarters
• To check, monitor and initiate all regular monthly payments like Salaries,
• statutory dues like EPF, ESI & PT, Rent, office supplies, staff supplies,
• housekeeping supplies & such other similar routines etc.
• To ensure timely renewal of all regulatory licenses like Trade license, Shop & Establishment license, Weights & Measurement license etc
• Office supplies & stationery, housekeeping consumables, pantry consumables – to have checks & controls
• Implementation of policies and procedures to improve operations and function of the departments.
• Coordinate administrative procedures.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• To coordinate with interdepartmental schedules and deadlines
• Ensure a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
• To ensure operations adhere to policies and regulations.
• Maintain companywide asset list and updates it regularly.
• To maintain oversee employee welfare and compliance in terms of regulatory authorities and bodies such as ESI/ PF etc.
• Help implement and manage optimum work efficiency and communicates corporate guideline and updates.
• Coordinate with the consultants to ensure timely compliances of statutory
• regulations relating to Payroll.
•  To ensure that the daily attendance records pan entity as per the biometric
• system is being correctly recorded on a daily basis & the same shall be
• verified & uploaded into the SAP module as a daily routine
• To monitor & ensure that the leave management system including the carry
• forward of the leave & other employee related aspects are being maintained with utmost accuracy & secrecy.

SKILLS, QUALIFICATIONS  

• Bachelor’s degree
• Written and verbal communication skills
• Scheduling and planning